Office Manager (part-time)
Studyportals, Mexico
Job Description
Studyportals is the biggest educational search platform globally - and we are looking to expand our team! Our challenge is to build, adapt, and create the biggest education search platform, bringing absolute transparency and reliability to international higher education. By understanding the student journey in and out, we’re building a platform that is valuable to students and responsive to the demands of international education.
Think about what Google does as an online search engine. Think about what BestJobs does for online job searching. Studyportals is also a search engine, but for higher education degrees. So, if you want to find your dream study, this is where it happens; and our job is all about making sure students looking for a university education can get all the information they need about worldwide university programs.
We are scaling up very fast, and the Monterrey office is looking for a superhero to perform the Office Manager role. Are you our creative, dynamic, enthusiastic, and enterprising ‘Jack-of-all-trades’ we all can depend on? Do you have a great talent to arrange and organize, a sense of accuracy, an eye for detail, and an employee-centric way of working?
What will your responsibilities be?
- You make sure all facilities in and around the office are running smoothly to unburden all our employees (called Superheroes) in their daily work
- You will take the lead in organizing the various company events and improving the work environment of the office and the well-being of all Superheroes
- You will provide practical assistance to the ‘onboarding’ and ‘offboarding’ for Superheroes
- You will be the primary contact for several suppliers and manage the Office Management budget
- You will be part of the Monterrey team (you will report directly to People amp; Culture in the Netherlands and to the Director Monterrey) and will participate in various projects, helping not only to develop this amazing scale-up company to the next phase, but also to make a real impact on the great employee experience at Studyportals.
Finance responsibilities:
- Involved in salary management (partly with Accountancy amp; General Director)
- Suppliers selection and relationship management
HR responsibilities:
- Setting up amp; keeping track of employees’ paperwork, contracts, employees files (together with Accountancy and Recruiter)
- Internal communications, staff well-being
- Handle exit interviews amp; feedback
- Ensure personnel administration is up to date, lease with Accountant requests, when needed
- Employees conflict management (together with the respective direct manager)
- Keep perfect track of important company documents (archive/storage)
Requirements
Who are you?
You get energized by helping others to be as effective as possible. You provide our Director Monterrey and BU Director, with administrative support in a well-organized and timely manner.You help our team to be more effective and efficient.
- Proactive helper you know when others need support, and act without being asked
- Flexible personality and fast adaptive to change in situations
- Mature and responsible
- Extreme discretion in handling details of a highly confidential and sensitive nature
- A reliable and efficient implementer you get things done
- Great attention to detail you always spot errors in contracts, or financial documents and know how to correct them
- Good planning and time management skills able to multitask and prioritize
- Flexible with work hours during busy periods
- High-level verbal and written communications skills
- Great English skills
- Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
- Tech savvy, able to pick up new (office and administration) tools and systems quickly
- +3 years of work experience
- University graduate
- You want to work part-time (up to 30 hrs p/week)
Please submit your CV and motivation letter in English.
Benefits
- 10 days of paid leave from the start of employment
- Competitive salary, including an excellent, performance-based bonus scheme (we like to give credit where credit is due).
- An annual personal development budget because personal growth is KEY!
- Extras that make life more interesting such as a laptop of your choice, fresh fruit, coffee and tea in the office, beer Fridays etc.
- Reimbursement of your work-related travel costs.
- Get on a career path, not just another job.
- A great company culture that is serious about fun in everything we do. That includes frequent memorable team events, etc.
- The opportunity to make