Accounts Payable Specialist
FlexTal Staffing LLC, Mexico
Job Description
The Accounts Payable Specialist maintains and controls the sub-ledger activity for accounts payable
through data entry and reconciliations. Includes analytical work and thorough review of vendor records.
Communicates across departments within the organization to ensure accurate and timely payments and
reconciliations.
Essential Duties and Responsibilities include the following
Responsible for executing day-to-day accounts payable functions
Review all invoices for appropriate documentation and approval prior to payment
Codes such items as invoices with correct codes conforming to standard procedures to
ensure proper entry into the financial system
Prepares batch check runs, wires, online payments, and other ACH transactions
Prioritize invoices according to terms
Process payment requests outside of regular batch runs
Respond to vendor inquiries
Convert purchase orders to vendor invoices, matching up appropriate documentation
Maintain files and documentation thoroughly and accurately, in accordance with company
policy and accepted accounting principles
Assist in completion of monthly, quarterly and annual processes and projects.
1099 maintenance and filings
Vendor record maintenance
Investigates and resolves problems associated with processing of invoices and purchase
orders
Receives, researches and resolves a variety of routine internal and external inquiries
concerning account status, including communicating the resolutions of discrepancies to
appropriate persons
Reconcile vendor statements, research and correct discrepancies
Assist in month and quarter end closing
Special projects as needed
Effectively communicate information and respond to questions/suggestions from various levels
within the company.
Other duties, responsibilities and activities may change or be assigned at any time with or without
notice.
Requirements
3+ years of accounts payable experience or training within an accounting function/department,
preferable in a manufacturing environment; or equivalent combination of experience and education.
Must have a proven track record in ability to handle and prioritize multiple tasks and meet all
deadlines.
Must have strong communication skills and the ability to multitask.
Strong quantitative and organizational skills are required.
Must possess the ability to interact effectively with business partners and all levels of management.
Strong attention to detail is critical as well as the ability to maintain high standards of accuracy and
compliance assurance.
Computer Skills: Proficiency in Microsoft office, data analysis, Google Apps and QuickBooks.
Language Skills: Must be able to effectively communicate in English, both verbally and written.
Math Skills: Possess basic mathematical skills: addition, subtraction, multiplication and division.
Benefits
Insurance of major medical expenses (Sum assured $20,000,000.00 MXN)
Life insurance (Death and MXN Disability)
12 Days of vacation per year, plus three floating holidays in addition to the seven official
Holidays in Mexico.
30 days of Christmas bonus
Cell Phone Reimbursement
Transportation Allowance