Ware Malcomb has an exciting opportunity for an AccountingAssistant to join our team in Mexico City!
The Accounting Assistant is a key member of the Ware Malcomb Project Accounting team, responsible for supporting the daily functions of the group by providing administrative and office services and implementing administrative procedures and policies. The Accounting Assistant will work closely with the Project Accounting team to provide a high level of service to internal and external clients and consultants.
Accounting Assistant Responsibilities:
- Processing and data entry in Vision accounting software
- Processing and data entry of consultant invoices according to our requirements in the Elevia Payables Approval amp; Tracking software
- Email and phone communication with consultants regarding billing and revisions needed
- Assist Project Accounting team with billing amp; contract preparation
- Send invoices and contracts to Clients and coordinate related questions and revisions with the lead Project Accountant
- Compile backup receipts for invoicing
- Scan documents
- Maintain paper amp; electronic filing
- Additional duties and miscellaneous projects, as assigned
Accounting Assistant Requirements:
- 1-2 years minimum experience working in an office environment.
- Must have experience with Microsoft Office applications; experience with Deltek Vision software a plus.
- Excellent communication skills, written and verbal, are essential.
- Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment
- Detail-oriented individual who emphasizes accuracy is essential
- Well-organized and thorough are essential traits of the individual
- Knowledge of basic construction lien forms is a plus
- Experience with billing, and completing payment applications, lien waivers and releases is a plus
- Notary or willingness to become a notary within 90 days of hire
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science amp; technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providingan amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!#LI-Hybrid